Happt Friday Excellers. Today let’s look at turning automatic calculations on or off in your Excel workbook.
By default Excel will update any changes you make to a workbook automatically, and you will see any results of updated calculations of formulas straight away. So that’s cool Excel will always be up to date. But, if you have an absolutely massive workbook with a tonnes of formulas that keep updating, or a slow computer ( we have all had them haven’t we) then it may save time to actualy postpone any updates until you decide when Excel updates it’s calculations.
There is a setting in Excel to instruct it to calculate manually then you instruct Exce to calcuate when your changes are finished. To turn manual calculations on or off is really easy. ( Excel 2007 onwards)
- Calculation Options
Once you turn of automatic calculations you can instruct Excel to refresh by hitting the F9 key.
Sometimes I have had Excel users not realising that their Workbook is set to calculate manually. This can happen if they have not realise they have changed this or more than likely it is because they have opened an Excel file prior to their current one that is is manual calculation mode. Excel will apply the same calculation mode to all of your open workbooks. So if they have opened a manual calcuating workbook earlier then any subsequent ones will be in that mode.
A quick and easy way to check as well as turn on and off the calculation mode is to add it to the Quick Access Toolbar (QAT) so it is esily seen.
- Right click the QAT
- Select More Commands
- Choose Commands Not In The Ribbon
- Add Manual and Automatic
Your calculation methods is now easily seen in the QAT.
I now know if I am set to Manual or Automatic calculations. Sweet.
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